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Hardware Token Distribution Guidelines

About

A hardware token is a small device that generates a one-time passcode used with MFA to log in to a system. It can only be used by one person at a time and provides an extra layer of security called multi-factor authentication (MFA).   

McLennan Community College (MCC) uses Duo Security for MFA. For the highest level of security and best user experience, MCC recommends using the Duo Mobile app for authentication.  

  • Individuals who choose NOT to use the mobile app and want to have a token may purchase a YubiKey from the MCC Bookstore or any other retailer. Please see the “Accommodations” section for options for those needing an accommodation.

  • Individuals designated as an Administrator will be required to use the Duo Mobile app as well as biometric screening.  

Purchase

YubiKeys (by Yubico) are available to purchase at the MCC bookstore or online retailers. 

There are two (2) options for purchase:  

  • Yubico USB A - $25.99 + tax/each - works with laptop or PC (personal computer)

  • Yubico USB C - $29.99 + tax/each - works with laptop or PC, iPhone 15 and newer, iPads running iPadOS 13, and most Androids that support USB C. 

Department Purchase

Should your department or division use department funds to purchase a YubiKey on your behalf, you must return the token if: 

  • employment at MCC is terminated 

  • you transfer to a different department/division within MCC 

Accommodations

For individuals with ADA (Americans with Disability Act) accommodations, student accommodations, or financial hardships, a hardware token (using a one-time passcode) may be provided at no cost.  

Employees

Contact Human Resource (HR) office at hrstaff@mclennan.edu or (254) 299-8611. 

Students

Contact the Accommodations (Disability Services) office at disabilities@mclennan.edu or (254) 299-8122. 

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