How to Access Microsoft Office 365

Current Students

If you are currently enrolled and taking classes at MCC, you will have full access to Microsoft Office 365 including both the online versions and the desktop applications.

• Includes Microsoft Word, Excel, PowerPoint, Outlook, and more.
• Can be installed on up to 5 personal devices.
• Access is automatically granted once you are attending classes.

Future Students

If you are an incoming student who has registered for classes, but you have not yet started them, you will only have access to the web-based version of Microsoft Office 365.

• Office Online includes Word, Excel, and PowerPoint in your browser.
• Desktop installations are not available until you are attending classes.

Inactive Students

If you are a student who has taken a class within the last year, but not currently registered for a class, you will only have access to the web-based version of Microsoft Office 365. Make sure to save any important documents elsewhere once you have completed your courses at McLennan Community College (see the Termination of Access section below for more information).

• Office Online includes Word, Excel, and PowerPoint in your browser.
• Desktop installations are not available until you are attending classes.

Former Students

Students who have not attended classes in over 365 days will no longer have access to Office 365.

• This includes both Office Online and the installed desktop apps.
• Access is automatically removed after 1 year of not taking a class. 
• To regain access, you must re-apply to MCC and register for courses. 
• Please save any data before access is removed. Former Student Account Deletion: What to Know and How to Save Your Data

Full-Time Staff and Faculty

Full-time staff and faculty will have full access to Microsoft Office 365 including both the online versions and the desktop applications.

• Includes Microsoft Word, Excel, PowerPoint, Outlook, and more.
• Can be installed on up to 5 personal devices.

Part-Time or Adjunct Instructor

Part-time and Adjunct instructors will only have access to the web-based version of Microsoft Office 365.

• Office Online includes Word, Excel, and PowerPoint in your browser.
• Desktop installations are not available. 

Office 365 Online lets you access your files and applications like Word, Excel and PowerPoint from any device with the Internet, so you are never stuck at one location. Your work is automatically saved in the cloud, so you do not have to worry about losing anything. It is also easy to collaborate with others in real-time and since everything updates automatically, you always have the latest features and security.

1. Go to www.office.com on any device or computer.
2. Sign in to www.office.com on the device with your MCC email address (e.g. ab0123456@students.mclennan.edu for students and jdoe@mclennan.edu for Employees) and current MCC password.
3. Click Apps.
4. Select your application. (e.g. Word or Excel)
   • OneDrive is used to view your files saved online. 

Need to download a document to your computer so you can upload a file to Brightspace? Check out our Downloading Office 365 document to upload to Brightspace article.

The option to install Office apps will only be available to current students or Full-Time employees.

1. Sign in to www.office.com on the device with your MCC email address (e.g. ab0123456@students.mclennan.edu for students and jdoe@mclennan.edu for Employees).
2.  and current MCC password.
   
3. Select 'Apps' on the left menu bar.
4. Click the Install apps button at the top right and then Microsoft 365 apps.
   
5. Click the Install Office button.
6. Run the file that downloads to being installing Office. 
   
7. Sign in to one of the apps using your Microsoft 365 account to activate the license. If asked to Allow my organization to manage my device, uncheck the box on personal-owned device before clicking OK!
   

Once you are no longer in a class, you will automatically loose access to the license allowing you to use the installed Office apps. 

Compatibility

• If you are on a Mac and do not see the Install apps button on the home screen, navigate away from the page and then go back to it. It may take a few minutes and a refresh for the button to appear after initial sign-up.
  
• There are also Office 365 mobile app versions that you can download from the App Store/Play Store.  You will sign into the apps with your new Microsoft 365 account. Unfortunately, the desktop/mobile app versions are not supported on Chromebooks.

The option to use already installed Office apps will only be available to current students or Full-Time employees.

Use the below instructions to activate Office 365 programs like Word, Excel, or PowerPoint already installed on your computer, by signing in with your MCC email address and current MCC password.

1. Open Word or another Office application. 
2. Open a document. 
3. Click File. 
4. Click Account. 
5. You will need to then add your MCC license, check if there is a account (email address) listed under User Information. 
   1. If there is not an account, click Update License. 
   2. If there is already a personal account showing, click Switch License. 
6. Log in using your student or employee email (e.g. ab0123456@students.mclennan.edu for students and jdoe@mclennan.edu for Employees) and password to link your Office license to your account. 
7. Select 'Yes' to update the license to all Office 365 applications. 
8. Select 'No' when asked if you want our organization to manage your device. 
9. Close and reopen your Office 365 application. 

Once you are no longer in a class, you will automatically loose access to the license allowing you to use the installed Office apps. Once your next class begins, you will need to repeat these steps to add the new license back to your installed Office applications.