How to Access Microsoft Office 365

Check what access you have if you are taking a class, registered for a future class, not registered for an upcoming semester, or if you are a former student. 

Current Students (I am currently taking a class.)

If you are currently enrolled and taking classes at MCC, you will have full access to Microsoft Office 365 including both the online versions and the desktop applications.

• Includes Microsoft Word, Excel, PowerPoint, Outlook, and more online. 
• Software can be installed on up to 5 personal devices.
• Access is automatically granted once you are attending classes.

Future Students (I am registered for a future class that has not started.)

If you are an incoming student who has registered for classes, but has not yet started those classes, you will only have access to the web-based version of Microsoft Office 365.

• Office Online includes Word, Excel, and PowerPoint in your browser.
• Desktop installations are not available until you are attending classes.

Inactive Students (Your class has ended.)

If you are a student who has taken a class within the last year, you will only have access to the web-based version of Microsoft Office 365.

• Office Online includes Word, Excel, and PowerPoint in your browser.
• Desktop installations are not available until you are attending classes.

Former Students (Have not taken a class within the last 365 days.)

Students who have not attended classes in over one (1) year will no longer have access to Office 365.

• This includes both Office Online and the installed desktop apps.
• Access is automatically removed after 1 year of not taking a class. 
• To regain access, you must re-apply to MCC and register for courses. 
• Please save any data before access is removed. Former Student Account Deletion: What to Know and How to Save Your Data

Check what access you have if you are a Full or Part-Time employee. 

Full Time

If you are a full time employee, you will have full access to Microsoft Office 365 including both the online versions and the desktop applications.

• Includes Microsoft Word, Excel, PowerPoint, Outlook, and more online. 
• Software can be installed on up to 4 personal devices and one work laptop. 
  

Part-Time

If you are a part-time employee, you will only have access to the web-based version of Microsoft Office 365.

• Office Online includes Word, Excel, and PowerPoint in your web browser with similar functionality to the installed versions.
• Desktop installations are not available.
  • Note: If you prefer the installed version of the Office 365 applications, MCC employees are eligible for a 30% discount on select Microsoft 365 personal subscriptions. Visit the Microsoft Workplace Discount Program for Personal Microsoft 365 Subscriptions article for more information. Log in using your MCC username and password to view the article.

Using Office 365 Online

Office 365 Online lets you access your files and applications like Word, Excel and PowerPoint from any device with the Internet, so you are never stuck at one location. Your work is saved in the cloud, so you do not have to worry about losing anything. It is also easy to collaborate with others in real-time and since everything updates automatically, you always have the latest features and security.

• Go to www.office.com on any device or computer.
• Sign in to www.office.com on the device with your MCC email address (e.g. ab0123456@students.mclennan.edu) and current MCC password.
  • Note: If your MCC password is not allowing you to sign in, try resetting your MCC password to force a sync to the account, wait 5 minutes, then try to log in again.
    
• Click the Apps and more icon at the top left and select More apps from the menu that appears.
  
  
• Select the desired application from the Apps section, or click the All apps link to view the full list of available Microsoft 365 applications.
  Tip: Click OneDrive from the Apps section to view your files created in Excel, PowerPoint, or Word Online.
• Need to upload a file from Office 365 Online to Brightspace? Check out our Uploading an Office 365 Document from a Web Browser to Brightspace article.

Please note the install option will only be available with the current student license or full-time employee license.

To install the desktop apps, follow the steps below:

• Sign in to www.office.com on the device with your MCC email address (e.g. ab0123456@students.mclennan.edu) and current MCC password.
  
• Click the Apps and more icon at the top left and select More apps from the menu that appears.
  
  
• Click the Install apps button at the top right and then select Microsoft 365 apps.
  Note: If you are using a Chromebook, please see the Compatibility section below for more information.
• Under the "Office apps & devices" section click the Install Office button to begin the download of the installer.
• Once the download is finished, open the installer and follow the on-screen instructions to install the Microsoft 365 applications on your computer.
• Once the install process completes, open Word or another Microsoft Office 365 application.
• Sign in with your MCC email address and current MCC password.
• Select "Yes, all apps" on the "Automatically sign in to all desktop apps and websites on this device?" screen.
• On the "Allow your organization to manage your device?" screen, select "No" on a personal computer or "Yes" on an MCC workstation.

  If you selected “Yes” on a personal device, an error message will appear and the activation may not complete successfully. If that happens, try signing in again and choose “No” when asked whether you want to allow your organization to manage your device.

Compatibility

• If you are on a Mac and do not see the Install apps button on the home screen, navigate away from the page and then go back to it. It may take a few minutes and a refresh for the button to appear after initial sign-up.
  
• There are also Office 365 mobile app versions that you can download from the App Store/Play Store. You will sign into the apps with your Microsoft 365 account.
• Unfortunately, the desktop and mobile apps are not supported on Chromebooks. For Chromebook-specific instructions, visit Accessing Microsoft Office 365 on a Chromebook.

Please note the install option will only be available with the current student license or full-time employee license.

If the desktop apps have been recently installed or you already have the Microsoft Office 365 programs like Word, Excel, or PowerPoint installed on your computer, you can activate them by signing in with your MCC email address and current MCC password.

1. Open Word or another Microsoft Office 365 application.
2. Click Sign in or Create Account. If you are using a personal account, you may need to click Switch License first.
3. Sign in with your MCC email address  (e.g. ab0123456@students.mclennan.edu) and current MCC password.
4. Select "Yes, all apps" on the "Automatically sign in to all desktop apps and websites on this device?" screen.
5. On the "Allow your organization to manage your device?" screen, select "No" on a personal computer or "Yes" on an MCC workstation.

   If you selected “Yes” on a personal device, an error message will appear and the activation may not complete successfully. If that happens, try signing in again and choose “No” when asked whether you want to allow your organization to manage your device.

1. Install the Office 365 applications from your mobile device app store.
2. Sign into the application using your MCC email address and password.