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Email Microsoft Teams Channel

Overview

You can send an email directly into a Microsoft Teams channel. This helps your team keep track of important messages in one place. It's easy to set up and only takes a few steps.

Getting Started

Follow these steps to email a message into a specific Teams channel.

Get the Channel Email Address

Each channel in Microsoft Teams has a unique email address. You need this to send messages.

  1. Open Microsoft Teams and go to the team where the channel is located.
  2. Select the desired channel.
  3. Click the three-dot menu (More options) next to the channel name.
  4. Choose "Get email address" from the menu.
  5. Copy the email address shown.

Send the Email

Once you have the channel's email, you can send your message like a regular email.

  1. Open your preferred email client (like Outlook or Gmail).
  2. Paste the channel email address into the "To" field.
  3. Type your subject and message.
  4. Attach any files if needed.
  5. Click send. The message will appear in the Teams channel.

Additional Details

  • Some organizations may limit this feature. If "Get email address" doesn't appear, contact IT support.
  • Only team members can send emails to private channels.
  • Messages sent to the channel will include attachments and formatting.

Resources

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