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Create an Alert (SharePoint 365)

Overview

If you want to know when someone changes a file in Microsoft Teams, you can set up alerts. This helps you stay up to date without checking the file all the time. It’s great for group work or shared projects.

Getting Started

You’ll use SharePoint, which works behind the scenes with Teams, to set up alerts for changes to your documents.

Accessing the Document in SharePoint

Start by locating the document in SharePoint through your Teams channel.

  1. Open Microsoft Teams and go to the relevant team and channel.
  2. Click the “Files” tab at the top of the channel.
  3. Click “Open in SharePoint” to view the files in your browser.

Setting Up the Alert

Now create an alert to get emails when the document changes.

  1. In SharePoint, find the document you want alerts for.
  2. Click the three dots (…) next to the file name, then choose “Alert Me.”
  3. Fill out the alert settings (e.g., email address, type of changes to track).
  4. Click “OK” to save the alert.

Additional Details

  • You can edit or delete alerts anytime from the same menu in SharePoint.
  • Alerts are sent by email and depend on your selected frequency (immediate, daily, or weekly).

Resources

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