Google Workspace Access for Employees and Students

Overview

McLennan Community College (MCC) automatically provisions Google Workspace accounts for eligible students and employees. These accounts provide access to select Google Workspace collaboration tools and are integrated with MCC’s identity and security systems.

Important: MCC's email service is provided through Microsoft 365. Students are directed to use Microsoft 365 to send and receive email. Students can log in to Gmail and retrieve old messages until December 12, 2026. 

Google Workspace Services Provided

Automatically provisioned Google Workspace accounts include access to:

• Google Drive
• Google Docs
• Google Sheets
• Google Slides

Services Not Included

The following services are not included as part of MCC’s Google Workspace provisioning:

• Gmail

Who Gets a Google Workspace Account?

Google Workspace accounts are automatically created for eligible MCC users as part of standard account provisioning processes.

• Students receive Google Workspace access associated with their student account.
• Employees receive Google Workspace access associated with their employee account.

How to Sign In

Students

Students sign in using their student email address.

Employees

Employees sign in using their employee email address.

Authentication and MFA

MCC uses a federated authentication process for Google Workspace. When signing in to Google services, users will be redirected to authenticate through MCC’s Microsoft 365 sign-in workflow.

The sign-in process includes:

1. Entering your MCC student or employee email address
2. Redirect to Microsoft 365 for authentication
3. Completion of DUO Multi-Factor Authentication (MFA) when prompted
4. Successful return to Google Workspace services (Drive, Docs, Sheets, Slides)

After authentication is completed, users will be able to access the Google Workspace services listed above.

Common Questions

Why doesn’t my Google account have Gmail?

Gmail is intentionally disabled for MCC employee Google Workspace accounts. MCC email for students and employees is provided through Microsoft 365. Students are directed to use Microsoft 365 to send and receive email. Students can log in to Gmail and retrieve old messages until December 12, 2026.

Do I use a separate password for Google?

No. Google Workspace access uses MCC’s federated authentication. You will sign in using your MCC credentials and, when required, DUO MFA.

Need Help?

If you are unable to access Google Drive, Docs, Sheets, or Slides after signing in, submit a support request to Information Systems & Services (ISS) and include:

• Whether you are a student or employee
• The email address you used to sign in
• The specific Google service you were trying to access
• Any error message shown (screenshots are helpful)